Privacy Policy for Oil Change Tracker

Last Updated: 06/04/2025

Thank you for using Oil Change Tracker ("App", "we", "us", "our"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application.

1. Information We Collect

We may collect information about you in a variety of ways. The information we may collect via the App depends on the content and materials you use, and includes:

• Personal Data: Personally identifiable information, such as your name, email address, that you voluntarily give to us when choosing to participate in various activities related to the App, such as creating an account, entering information related to your vehicles, or contacting us.
• Vehicle Information: Details about your vehicles, including make, model, year, VIN (optional), mileage, oil change dates, and maintenance records that you provide.
• Usage Data: Information automatically collected when you access the App, such as your device type, operating system, IP address (potentially derived from login), access times, and feature usage patterns.
• Device Data: Information about your mobile device, including device ID, model, manufacturer, and operating system version.
• Firebase Data: We use Firebase services (like Authentication, Firestore, Cloud Functions, Crashlytics, Analytics). Firebase may collect its own data as described in Google's Privacy Policy (https://policies.google.com/privacy). This includes data for crash reporting and analytics to help us improve the app.
• Notifications Data: If you enable notifications, we collect the necessary device tokens (e.g., FCM tokens) to send you reminders and other relevant notifications.

2. How We Use Your Information

Having accurate information about you permits us to provide you with a smooth, efficient, and customized experience. Specifically, we may use information collected about you via the App to:

• Create and manage your account.
• Track oil changes and maintenance schedules for your vehicles.
• Send you reminders and notifications related to vehicle maintenance (if enabled).
• Monitor and analyze usage and trends to improve your experience with the App.
• Perform internal operations, including troubleshooting, data analysis, testing, research, and service improvement (using anonymized or aggregated data where possible).
• Respond to your comments and questions and provide customer service.
• Comply with legal obligations.
• Prevent fraudulent activities.

3. Disclosure of Your Information

We may share information we have collected about you in certain situations. Your information may be disclosed as follows:

• By Law or to Protect Rights: If we believe the release of information about you is necessary to respond to legal process, to investigate or remedy potential violations of our policies, or to protect the rights, property, and safety of others, we may share your information as permitted or required by any applicable law, rule, or regulation.
• Third-Party Service Providers: We may share your information with third parties that perform services for us or on our behalf, including data storage (Firebase Firestore), authentication (Firebase Authentication), analytics (Firebase Analytics), crash reporting (Firebase Crashlytics), and cloud functions (Firebase Cloud Functions). These third parties are obligated to protect your information.
• Business Transfers: We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.
• With Your Consent: We may disclose your information for any other purpose with your consent.

We do not sell your personal information.

4. Security of Your Information

We use administrative, technical, and physical security measures to help protect your personal information. While we have taken reasonable steps to secure the personal information you provide to us, please be aware that despite our efforts, no security measures are perfect or impenetrable, and no method of data transmission can be guaranteed against any interception or other type of misuse.

5. Data Retention

We will retain your personal information and vehicle data only for as long as is necessary for the purposes set out in this Privacy Policy, or as required by law. Account information is retained as long as your account is active. You can delete your account and associated data through the App's settings [Specify exact location if available, e.g., Profile -> Account Settings -> Delete Account].

6. Your Privacy Rights

Depending on your location, you may have the following rights regarding your personal information:

• The right to access – You have the right to request copies of your personal data.
• The right to rectification – You have the right to request that we correct any information you believe is inaccurate or complete information you believe is incomplete.
• The right to erasure – You have the right to request that we erase your personal data, under certain conditions.
• The right to restrict processing – You have the right to request that we restrict the processing of your personal data, under certain conditions.
• The right to object to processing – You have the right to object to our processing of your personal data, under certain conditions.
• The right to data portability – You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.

To exercise these rights, please contact us using the contact information provided below.

7. Account Deletion

You have the right to request the deletion of your account and associated data. To initiate this process, please send an email to [email protected] with the subject line "Account Deletion Request". Please include the email address associated with your Oil Change Tracker account in the body of the email.

Upon receiving your request, we will verify your identity and proceed with deleting the following data associated with your account:

• Your account information (e.g., name, email address).
• All vehicle details and maintenance records you have entered.
• Your notification preferences and settings.

Please note that some anonymized or aggregated data (such as usage statistics collected via Firebase Analytics or crash reports via Firebase Crashlytics) may be retained for analytical and service improvement purposes, but this data will not be personally identifiable.

Account deletion is permanent and cannot be undone. The deletion process may take up to 14 business days to complete after verification.

8. Children's Privacy

Our App is not intended for use by children under the age of 13 [or higher age if applicable in target regions, e.g., 16 in EU]. We do not knowingly collect personally identifiable information from children under 13. If we become aware that we have collected personal information from a child under 13, we will take steps to delete such information.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy within the App and updating the "Last Updated" date. You are advised to review this Privacy Policy periodically for any changes.

10. Contact Us

If you have questions or comments about this Privacy Policy, please contact us at: [Your Email Address]

[Optional: Your Website or Physical Address]